Event lighting ideas that set the right mood for your event

In 2025, the global event lighting market is worth $105.28 billion. And no, it’s not just the fancy equipment – it’s the power of lighting done right.

The right event lighting can turn a simple venue into something extraordinary. On the other hand, the wrong lighting can make even the most luxurious decor seem cheap and forgettable. 

After planning 3,000+ real events in the past decade, including weddings, corporate gatherings, and private parties, we’ve put together this guide where you’ll discover:

• How to transform any space with strategic light placement
• Which lighting combinations create specific moods
• Professional techniques that look expensive but cost little
• Solutions to common lighting problems that ruin events

And don’t worry – you don’t need to be a lighting expert. Whether you're a newbie or a pro, these tips are easy to implement, starting today. 

Strategic event lighting starts with understanding your space

Strategic event lighting starts with knowing the space you're illuminating. Here's how to use lighting like a professional:

1. Know your space and your vibe

First things first, map out your key spots. A bright entrance is all about that “wow” effect, while a dim one whispers "intimate and cozy."

The stage? Make sure it’s well-lit. Dining areas need to be both functional and aesthetically pleasing. Formal event? Go with warm and soft lighting. Casual event? A splash of colour can add energy. But be warned – mismatched lighting is a mood killer.

2. Measure your space for the best lighting setup

Before you start placing lights, take some measurements. High ceilings? Pendant lights or chandeliers can work well. Low ceilings? Recessed lighting keeps things open and avoids shadows. The right measurements lead to a plan that highlights your space without overdoing it. Check out how to measure your room here.  

3. Make the most of natural and artificial light

Daytime event? Let the sun do the heavy lifting and save some energy. For a smooth transition into evening, adjust your lights as the sun sets.

Hosting an outdoor event? Mix natural light with artificial for a seamless glow. LEDs are your BFF here—energy-efficient and adaptable, from sunup to sunset.

How to choose the right event lighting for every event area

Lighting can set the mood – or kill it. Here’s how to nail it:

1. Match the light type to the function

Different spots need different types of lighting. Stage in the spotlight? Literally. Spotlights focus attention but don’t overdo it. For cozy corners or outdoor seating, string lights bring the magic. Dim them for extra charm.

For the stage backdrop, wash lights add depth without stealing the show. Bonus: they make your photos pop.

2. Be smart with energy

Energy-efficient lighting isn’t just a good idea – it’s essential. LEDs last forever and use far less energy.

Hosting outside? Solar lights shine bright with no power outlet required. Just make sure they’ve had their daily sunbath. Dimmable LED or solar lights? That’s the sweet spot.

3. Choose fixtures that last

Weatherproof lights are a must for outdoor events. Look for an IP65 rating to handle rain, dust, and the occasional gust of wind. And always test before the big day. No one wants surprise darkness.

The Magic of Real Candlelight in Event Lighting

While LED lighting and smart systems are incredibly versatile, nothing beats the atmosphere that real candlelight can create. Some of the most breathtaking events use candle lanterns to transform outdoor and indoor spaces.

Imagine 2,000 candle lanterns carefully positioned around the perimeter of a 20-acre estate, painting the landscape while guiding guests through different stages of the event. The timing of when each section is lit adds layers of drama and elegance, creating an immersive experience.

4 tips for using candlelight effectively:

• Use lanterns to frame pathways, entrances, and key areas. Guests will naturally be drawn to softly glowing lights, enhancing the event’s flow.
• Mix candlelight with landscape lighting. Subtly illuminating trees, sculptures, and water features creates a depth that electric lights alone can’t achieve.
• Layer candlelight with dimmed electric lights. Keep venue lighting soft and warm to complement flickering flames rather than overpower them.
• Ensure safety. Use enclosed lanterns for high-traffic areas and combine with LED candles where needed.

When used correctly, candlelight doesn’t just light a space. It tells a story.

3 creative event lighting techniques

So, you’ve mastered the basics of event lighting. Now let’s kick things up a notch and add some sparkle – because why settle for average when you can dazzle?

Layer your lighting for depth (because basic is boring)

Lighting isn't one-size-fits-all. Layer it up like a decadent cake, and voilà – you’ve got yourself a showstopper.

• Ambient lighting: This sets the overall mood. Think overhead lights or wall fixtures that paint your space in the perfect glow. It's like creating the perfect Instagram filter... but for your entire room.
• Task lighting: This is for the important areas – food stations, reading nooks, or the bar. These lights make things functional and attractive.
• Accent lighting: Want to add a bit of drama? Use spotlights, uplights, or string lights to highlight décor, art, or architectural features.

Control lights easily with tech

Why make things harder when technology can help? Take control and let your lights do the work.

• Dimmers: Flick a switch, and suddenly, you’re the master of ambiance. Bright for speeches, soft for mingling. 
• Smart lighting systems: Use your phone to control the lights. Change colors, dim lights, or set the vibe with a tap. 

Have fun with your light

Lights don’t have to be all business. Get creative! Add some fairy lights for a touch of whimsy or candles for that warm, inviting atmosphere. Small touches can make a big impact.

Advanced event lighting tips

You don’t need to be Rockefeller to pull off luxurious lighting – just a little creativity and some clever tricks.

Make lighting look expensive on a budget

Mirrors and reflective surfaces are your secret weapon. They bounce light around, making everything feel bigger and brighter. Genius, right?

When choosing fixtures, go for designs that suggest luxury without the high price tag—think bronze accents, crystal-inspired pendants, or sleek modern pieces.

Get creative with ambient lighting

Ambient lighting sets the tone. Uplighting works wonder to highlight walls, décor, or architectural gems. Add warm tones for an inviting atmosphere.

Dimmable fixtures? Absolute must-have. Adjust the vibe from “let’s dance!” to “let’s eat” with a simple flick. 

Upgrade to LED for a pro touch

LED lights are the unsung heroes of the lighting world – bright, energy-efficient, and versatile. Opt for wireless versions to keep your setup clean and modern. Bonus: They’re budget-friendly too, so you’ll save on energy costs.

Bonus tip: 

If your venue’s lighting leaves a lot to be desired, don’t fret! Portable LED lights can save the day. Uplight those dull corners, and watch them bloom with atmosphere.

Smart lighting controls are a lifesaver. Adjust the brightness as the event unfolds, and voilà – instant mood switch. With a little planning, even tricky spaces will shine.

Final thoughts: Event lighting shapes how your guests experience your space

Start with the basics: measure your space and figure out where lights are needed. Then layer on the magic – combine candlelight, spotlights, fairy lights, and ambient lighting for a scene straight out of a dream.

Don’t worry about a massive budget. Mirrors, uplights, and thoughtful placement are key to great lighting. It’s all about knowing your space, picking the right gear, and having a backup plan – just in case.

Try a new lighting technique at your next event. Experiment, get better, and soon you’ll be creating lighting magic that guests won’t forget.